A monthly project management report is prepared and provided to the Client,detailing the analysis of the project.

 

• A list of critical issues to be resolved
• A summary of the budget comparison
• A detailed listing of the purchase orders generated to date
• A detailed listing of outstanding items to be purchased
• A status report of the purchase orders generated to date
• More frequent reports are catered for as the project nears its completion
  •           Bi monthly reports are provided
  •           Weekly status report are provided

 

Once purchase orders are issued, each item is tracked and expedited.These are included in the updated status reports, showing each item ordered and any information pertinent to that item, including:

 

• Scheduled shipment dates
• Back ordered items
• Confirmed receiving information
• Installation confirmation, etc.

 

Vendors can provide status reports, area, control number or special client control number, as well as items which havebeen delivered and signed for versus those not yet delivered or shipped. Our system also tracks all acknowledgment dates allowing our purchasing teams to follow up on delivery schedules which assures that no item is overlooked.

 

Tracking begins immediately after purchase orders are issued, and continues until all merchandise is received or installed. An itemized Production Schedule is requested from Manufacturers of furniture and lighting.

 

Fluctuations in the budget are reported to the Client, to promote awareness. A budget summary comparison is also provided on a regular basis and shows the approved budget, the orders committed to date, what remains to be ordered and the estimated cost at completion.